HomeTechnologyTop15 Best Design & Artwork Approval Software in 2022

Top15 Best Design & Artwork Approval Software in 2022

Best Design and artwork approval software will be described in this article. You know how typical creative review meetings entail interminable back-and-forth emails, miscommunications, ambiguous approvals, and the like?

First and foremost, we sympathise with you (haven’t we all been there?).

Fortunately, there’s a method to avoid all of that and make proofreading a breeze—and we’ve got proof!

Top 15 Best Design & Artwork Approval Software in 2022.

Top 15 best design and artwork approval software are described here.

We’ve compiled a comprehensive overview of the top artwork and design approval software currently available.

We’re discussing SaaS with a dash of sarcasm!

We’ll look at each answer in detail below in terms of:

  • Suitable customers
  • Characteristics
  • Pricing

Complete Table of Software for Design and Artwork Approval

Because we understand that “best” is a subjective term, we’ve compiled a list of 18 artwork approval software solutions based on their use cases.

Based on the information on each solution’s website, we’ve built a table that tells you who should look at which tool. Take a look at the proofing solutions in the table below!

Let’s dive into the nitty-gritty details of each software application on our list now that that’s out of the way. This is another artwork approval software

Note from the author: In the cases where more than one billing method was available, we decided to include only the costs related with the yearly billing method in all of the pricing plans for each solution below.

1. MarkUp.io


MarkUp.io is a website that allows you to create your own markup

Let’s start with the elephant in the room.

*Have you heard the one about *Psst*? The elephant is us.

We’re a visual commenting platform that also doubles as an artwork approval software for any kind of creative project. This is another artwork approval software

Having everyone on the same page—literally—is the key to success, whether it’s a design for your company logo, a promotional video for a further product launch, or a value-packed white paper for a marketing campaign.

To put it another way, MarkUp.io is a social platform that allows anybody to comment on, approve, or reject any design element in real time by allowing users to make contextual annotations and be notified when something changes. This is another artwork approval software

Who is MarkUp.io best suited for?

MarkUp.io was built for creatives and is ideal for: • Designers • Developers • Content Creators • Marketers • Creative Agencies • Video Editors

Plus, anyone who wants to streamline their creative process and eliminate bottlenecks.

What distinguishes it as the best option?


Our platform is created on the concept of frictionless live visual collaboration, allowing you to connect, discuss, & approve any type of digital artwork using features like:

  • Proofing of images, video, PSD, AI, EPS, PDF, HTML, documents, and websites
  • Notifications and updates at the project level
  • Account-level permissions and team management (coming soon!)


MarkUp.io, like J. Lo’s love in the early 2000s, is free for the time being. As a result, you can utilise our platform for free for a limited period. You’ll be able to thank us later. Also check help desk software

2. Workfront


Workfront is a project management software developed by Adobe.

They include a variety of resource and project management capabilities that help to promote productivity, collaboration, and workflow efficiency.

Project management, communication, and resource management are just a few of the services available on the platform.

Workfront also has online proofing capabilities that allow users to personalise their approval workflows.

Who is it best suited for?

Workfront is an enterprise-grade solution, according to G2. “Enterprise-grade” technology is “intended to be resilient and scalable across a large business,” according to the definition.

Plus, based on the Workfront customer list, which includes corporate behemoths like Allianz, T-Mobile, Under Armour, and a slew of others, we can reasonably conclude that it is only fit for large businesses.

Furthermore, you can filter the displayed results by the number of employees while navigating through the Workfront client page.

You’ll only have two possibilities if you try to do so:

  • 250-2500 workers
  • Over 2500 staff

To summarise, Workfront is best suited for businesses with more than 250 employees in categories such as: • Media and entertainment

  • Software and hardware • Real estate, retail, and eCommerce
  • Advertising and marketing firms
  • Government and education


Workfront is basically a task management software, as previously stated.

However, because of its online artwork proofing facilities, we decided to include it in our list.

These are some of them:

  • Project workflow updates via notifications for image, audio, video, gif, and HTML5 files
  • Version comparison on a side-by-side basis


On their website, Workfront provides some pricing information.

We know they have three different pricing options:

  • The Business plan
  • The Pro plan • The Business plan

The real pricing of each plan, however, is only available upon request.

3. Miro


Miro is an online collaborative whiteboard technology that uses unlimited virtual canvases to improve both real-time and asynchronous collaboration.

This tool facilitates cross-departmental brainstorming sessions and allows users to collect input for design iterations and reiterations in one location.

Who is it best suited for?

Miro is ideal for brainstorming meetings, group presentations, education, and training.

It also works for businesses of all kinds, from small to large, across a variety of industries, including: • Product management • Engineering • Sales • UX and design • Marketing


The platform includes features such as image, document, spreadsheet, and PDF file proofreading, as well as sticky notes and project templates to help with content creation and collaboration.


Miro’s pricing is divided into four plans, each of which is based on a per-user, per-month model.

One of the plans is free but only allows you to make three boards.

Let’s look at the other three premium options in more detail:

  • The Team plan is $8 per month per person • The Business plan is $16 per month per member • The Enterprise plan is only available upon request.

4. Filestage


Filestage is a creative deliverable approval tool that attempts to make the process of evaluating and approving deliverables easier.

Furthermore, Filestage is an excellent web-based tool for internal collaboration between remote teams, allowing for more transparent workflows and better remote brainstorming.

Who is it best suited for?

For marketing, creative, and design teams, the software is a full solution.

It has review and annotation options for a variety of file kinds, including audio recordings and photographs, making it appropriate for both established brands and up-and-coming producers, podcasters, and designers.


Project management and collaboration capabilities are included in Filestage, allowing teams to efficiently exchange, approve, and deliver information.

  • Text document, video, image, website, & audio file proofing • Project version tracking • Project progress status tracking are among the platform’s artwork approval services.


The Filestage plans range in price from roughly $10 per month to just over $270 per year. The pricing listed below are in EUR (not USD) and are based on a per-user, per-month model. This is another artwork approval software

We’ve generally translated the prices for each pricing plan to USD to make it easier for you:

  • The Essential plan costs €9 ($10) per user per month; • The Advanced plan costs €19 ($21) per user per month for the 5 users, & €95 per additional user per month; • The Professional plan costs €39 ($43) per user per month for the first 5 users, and €195 (around $215) per additional user per month.

The Business Plan: Pricing information is only available upon request.

5. Ziflow


The second platform we’ll look at is Ziflow, which is a creative collaboration platform.

It provides customers with a variety of content review and digital collaboration solutions to help them optimise their approval workflow.

Who is it best suited for?

This cloud-based platform is ideal for marketing, design, and content development organisations as well as other businesses of all sizes.

What is Ziflow’s approach to meeting the needs of creative teams?


This artwork approval solution is ideal for teams whose processes require proofing rich media content, and it strives to simplify the approval process with a variety of features such as: • Image, document, audio, video, and website proofing • Versioncomparison • Project status tracking


Based on a per-user, per-month model, Ziflow offers four pricing tiers.

There is a free version of Ziflow as well as three paid plans:

  • The Personal plan is free for one user and includes 30 proofs per month and 1GB of storage • The Starter plan is $20 per month • The Business plan is $40 per month • The Enterprise plan is only unrestricted on request.

6. GoVisually


GoVisually is a proofing tool for numerous file types that allows for creative assessment and approval. Also check money management programs

The platform is simple to use, allowing users to instantly post content and receive clear, concise, and contextual feedback on their work.

Who is it best suited for?

GoVisually is a fantastic fit for freelancers as well as small to medium-sized creative teams working remotely in areas such as: • Marketing • eCommerce and retail • Merchandise


GoVisually offers designed-centered proofing options, such as: • Image, PSD, PDF, and video file proofreading, as it is primarily developed for creative and marketing teams.

  • Managing project revisions
  • Notifications of project feedback


GoVisually has a straightforward pricing structure that consists of two per-user, per-month subscription levels.

The following are the prices for the two plans, which are aimed for freelancers and small to medium-sized teams:

  • The Solo plan is $20 per month per user.

The Team plan is $50 per user for up to five people; each additional user costs $10.

7. MarkupHero


MarkupHero is a user-friendly collaboration tool that uses several design annotation capabilities to streamline the artwork approval process for teams.

It offers a lot of characteristics that will appeal to creative teams, but first let’s figure out who those teams are.

Who is it best suited for?

Small to medium-sized teams of designers, developers, content writers, and other creative workers typically use Markup Hero.


Users can submit creative content for inspection and approval using capabilities such as: • Image, PDF, and website proofing • Artwork management • Collaboration via shareable links

Furthermore, some of these features are free. Let’s take a closer look at that.


Markup Hero’s pricing system is divided into three levels, two of which are free and provide time-limited services (i.e., edit markups for one day only).

The Superhero plan, which is Markup Hero’s only paid option, costs $4 per user, per month.

8. GoProof


GoProof is an online artwork proofing tool for Adobe Creative Cloud that allows designers to effortlessly collaborate with their clients. This is another artwork approval software

Furthermore, GoProof aims to simplify the process of assessing designs and gathering approvals by allowing customers to receive comments within their preferred Adobe application.

Who is it best suited for?

GoProof, according to Capterra, is appropriate for organisations of all sizes and may significantly increase the productivity of creative teams who use the Adobe Creative Cloud to manage their digital assets.

Simply put, site and graphic designers, as well as content writers, will benefit greatly from this platform.


GoProof has features like as: • Markup tools

  • Keeping track of project versions
  • Workflows for proofing that are automated


We were unable to locate pricing information about GoProof on their website. However, we are aware that they provide free trials and product demonstrations upon request.

9. PageProof


PageProof is a sophisticated online proofreading solution that allows you to swiftly evaluate and approve work, allowing your team to operate more efficiently.

Who is it best suited for?

PageProof is ideal for creative agencies and marketing teams with workflows that include assessing and approving creative work from a variety of sectors.

Content writers, designers, and front-end developers can all benefit from it.


PageProof’s features include: • Adobe Acrobat PDF, Photoshop, and Adobe Illustrator file, doc, spreadsheet, PPT file, image, video, and audio file proofing

  • Creating custom workflows
  • Smart assessment of the proof version


Individual reviewers, teams, and organisations can all benefit from PageProof’s three pricing options.

Users can only receive and proof creative deliverables with the Reviewer plan, which is absolutely free.

The Team and Enterprise programmes are based on a month-to-month subscription model:

  • $199 per month for unqualified users, proofs, and storage on the Team plan
  • The Enterprise plan is invented for large businesses, and its cost is only offered upon request.

10. Deltek ConceptShare

Deltek ConceptShare

ConceptShare is a cloud-based service that provides digital proofing services to project teams and businesses of all sizes.

Deltek invented it, and it presently provides solutions through a web interface and a mobile app.

Deltek ConceptShare is advertised as a time-saving solution that can help creative teams generate more material faster and at a reduced cost.

Who is it best suited for?

Deltek’s artwork management software was created with marketing professionals, creative agencies, in-house teams, and outsourced content makers in mind.

From project managers to reviewers to creatives, this platform strives to make the artwork review process easier for everyone involved.


At its core, ConceptShare is a collaborative tool. As a result, it includes features designed to alleviate any bottlenecks in a team’s artwork flow. • Document, image, video, and audio file proofing • Artwork approval progress tracking and side-by-side version comparison are just a few of the tools available.

  • Review notifications that are sent automatically


We won’t be capable to provide you a direct answer because the ConceptShare platform’s prices are only available upon request.

We do know, however, that the platform has two subscription options:

  • The Core plan includes tools like proofing and artwork review management.
  • The Enterprise package includes more storage, enhanced security, and integrations.

At the same time, before getting a pricing quote, you can sign up for a 30-day free trial.

11. QuickReviewer


QuickReviewer is another tool on our list.

According to QuickReviewer, the tool can assist users speed up their campaign’s go-to-market process by up to 400 percent.

QuickReviewer, like the other artwork management systems listed above, allows you to upload numerous media formats and then communicate them with team members who can all give input on each piece. This is another artwork approval software

Who is it best suited for?

QuickReviewer’s website claims that the platform can help ad agencies, video producers, YouTube content providers, and web designers better team cooperation and workflow management.

QuickReviewer is therefore appropriate for any creative professional seeking speedier approvals.


QuickReviewer’s core collaborative review features include, but are not limited to: • Proofing of video, live website, PDF, image, and audio files • Project version control • White labelling


QuickReviewer is a subscription-based pricing model that starts at $8 per month.

The site also offers a free plan with 100 MB of storage for one user in addition to the paid ones. • The Essentials plan is for 5 users and costs $8 per month • The Pro plan is for 10 users and costs $20 per month • The Pro+ plan is for 15 users and costs $35 per month • The Premium plan is for 20 users and costs $50 per month

12. Approval Studio

Approval Studio

Approval Studio is an awesome online proofing software for designers that seeks to assist them improve their artwork approval protocols and processes.

With several annotation tools and project review features, Approval Studio promises to alleviate designers’ workflow difficulties.

Who is it best suited for?

The solution is designed for: • Studios & creative agencies • Creative departments • Graphic and online designers • Print and packaging artwork design • Marketers and brand managers, according to Approval Studio’s Capterra page.


Approval Studio’s most useful capabilities include: • Image, video, AI, PDF, doc, PPT, and HTML file proofreading

  • Project status tracking • Audit trail


Approval Studio offers four different pricing plans to choose from.

None of the plans are offered for free. Each pricing plan, however, includes a free trial.

  • The Lite plan is $35 per month for 5 users • The Pro plan is $135 per month for 5 users • The Pro XL plan is $255 per month for 15 users • The Enterprise plan is $4299 per year for 15 users

13. ProofHub


ProofHub is primarily an online project management solution that includes features such as collaboration, resource allocation, and time management.

In addition to all of this, the platform also includes online proofing software.

ProofHub may be utilised in a wide range of scenarios thanks to its extensive feature set.

Who is it best suited for?

ProofHub is ideal for developing teams across numerous industries since it includes tools and features for project management, project communication, resource management, task management, and more.

Its proofing tools, on the other hand, make it perfect for creative companies, marketers, and designers.

We’ll focus on ProofHub’s usability for proofing artwork files, despite the fact that it’s a sophisticated system with capabilities encompassing numerous processes.

To that end, here are a occasional instances of what ProofHub’s approver can accomplish:

  • Proofing of PDFs, text documents, images, and spreadsheets
  • Versioning of files • Markup tools


ProofHub’s pricing is divided into five tiers based on the size of the team.

The platform, specifically, provides:

  • The Standard plan for 5 users is $45 per month. • The Standard plan for 10 users is $90 per month. • The Premium plan for 50 users is $135 per month. • The Premium plan for 100 users is $248 per month. Pricing information is only available upon request.

14. Hightail


Hightail is a collaboration platform that uses file management and feedback collection capabilities to help businesses optimise their workflows.

Furthermore, Hightail’s easy-to-use file-sharing facilities seek to boost team and client communication.

Who is it best suited for?

  • Teams of designers • Video editors • Creative workers that need to share huge files with their peers Hightail is an enterprise-grade, creativity-focused platform.

What file formats is this platform compatible with?


The following are some of Hightail’s most useful capabilities for art creation, sharing, and review: • Image, video, PDF, GIF, HTML, and other file type proofreading • Adobe Photoshop and Illustrator plugin • Collaboration via shareable links. Also check crm software tools


Hightail has four price tiers, one of which is free for minor file sharing.

Let’s look at each of the four pricing tiers in more detail:

  • The Lite plan is completely free for 2GB of storage.
  • The Pro plan is $12 per month; the Teams plan is $24 per month; and the Business plan is $36 per month.

15. Aproove


Aproove is a project management software that also includes online proofing capabilities.

Aproove also provides workflow automation and digital asset management services.

This makes it functional to a wide range of sectors and business types.

Who is it best suited for?

  • Photography studios • Procurement assistance providers • Insurance and government • Marketing agencies • Creative agencies • Brands Aproove supports over 180 file types in various categories, making it ideal for:

Furthermore, its price caters to both small and medium-sized businesses as well as major corporations. This is another artwork approval software.

What are some of the 180 formats that are supported?


The most important features supplied by Aproove, which focuses only on artwork approval skills, are:

  • Proofing of documents, images, videos, audio, web pages, and HTML files • Smart revisions that determine whether new versions have been updated automatically • Project approval automation

Pricing Aproove has two pricing categories that cater to the demands of various business sizes.

The pricing tiers for the platform are as follows:

  • The Small/Medium Business plan is $675 per month plus $15 per user, $30 per super user, and $5 for every 5GB of additional storage.
  • The Enterprise plan starts at $28,500 per year and goes up from there.

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